Forum Discussion

Isabella_Z's avatar
Isabella_Z
Community Member
4 years ago

Looking for a document management system for .story / .ppta / .quiz / .pptx / .zip files (e.g. git hub?)

Dear all, 

I'm looking for a document management system to store and version Articulate360 files (.story / .ppta / .quiz / .pptx / .zip). 

Can anyone recommend tools (besides sharepoint)? Has anyone already made experiences with the tool "git hub"? 

Thank you!

4 Replies

  • JoeFrancis's avatar
    JoeFrancis
    Community Member

    I've had a lot of success with Box.

    Version control is one of my biggest pet peeves, with file titles containing a date, and/or "final," "FINAL," "REALLY_FINAL," "UPDATED_FINAL" and so on being used as a poor-man's sort of version control not actually working.

    I have one file title, and each time I save from Storyline, PowerPoint. Quizmaker, Word, etc., to the local Box folder, it updates and versions the cloud file automatically in the background. At any time, I can go to the cloud file, view the complete version history, and if necessary, make a previous version the current version. It then updates my local copy of the file to, syncing it to the cloud.

  • Github works great with files and folders. As Storyline is a packaged set of files you can unzip the .story and add that to Github. That works great and you can do a lot with it. However to open your Storyline again you have to download the complete folder and zip it again and change the extension to .story

  • DarinFennell's avatar
    DarinFennell
    Community Member

    Joseph, your method sounds intriguing. I have a few additional questions. First and foremost is security. All the files I am working with are proprietary and must be properly secured. How secure is Box? Second, the versioning control I need requires who made the change, when the change was made, and what change was made. Is Box able to do that, or does it simply change the version number each time a file is changed? 

    • JoeFrancis's avatar
      JoeFrancis
      Community Member

      Darin,

      Box's security questions are best answered here.

      WIth each file save/commit, the user, time, and date are recorded. A comments field is available in the web interface for the user to document the changes he/she made for that version.