Presenter - Publish to Web

When I publish a presentation to my local drive using the Web option, what files are required when I move the .html player file to a Sharepoint site?   Do I need to move the Data and Player folders to the same location?  And do individuals who access the player.html file need any additional software in order to successfully use the training presentation?  Thanks!

7 Replies
Ashley Terwilliger

Hi Kit, and welcome to Heroes!

When you publish to web, you'll be presented with the following options:

  • View Presentation:  This launches your presentation in your web browser so you can take a look at your output.
  • Email:  This opens up a new email message with a zipped file of your published output attached. This might be helpful if you need to share your interaction with an SME or other reviewer. If your audience is larger than just a few, though, it's usually better to move your files to a server instead, and send your audience the link. This way, you're less likely to logjam your email system with attachments, your recipients won't need to fuss with saving and unzipping your file, and you won't have to resend if you update.
  • FTP:  This pops up a window where you can enter your FTP credentials and transfer your output to your website.
  • ZIP: This creates a zipped file of your output in the folder  you specified on the Publish window.
  • Open Folder:  This opens a file viewer where you can see the files Presenter just created. There will be a data folder, a player folder, and a file called player.html, which is the file that launches your presentation. When you move your files to a web server, you'll need to send your users a link to player.html so they can view your presentation.

The player.html file is what you'll link to for your users. I'm not familiar with Sharepoint, but I have heard from other users that you'll want to upload all of the output folders and files into a single SharePoint directory, and link the player.html to launch.

Minh-Triet Nguyen

Kit Blair said:

When I publish a presentation to my local drive using the Web option, what files are required when I move the .html player file to a Sharepoint site?   Do I need to move the Data and Player folders to the same location?  And do individuals who access the player.html file need any additional software in order to successfully use the training presentation?  Thanks!


Hi Kit,

Ashley is correct, you need to move all the published folders and files.  For SharePoint, the best way to do that is to navigate to the SP library and then "Open in Windows Explorer."  Then you can drag and drop the whole published folder into the SP Library.

In SharePoint 2007, it's an option under the Actions menu.

In SharePoint 2013, it's in the Library Ribbon's Share and Track segment and is a little icon that says "Open in Windows Explorer" when you mouse over it.

Hope this helps

Kit Blair

Thanks to everyone for the information.  It was very timely as well as helpful. 

One other thing that tripped me up, but is now resolved, is that our SharePoint sites are set up so that certain file types, including .SWF files, can only be copied by someone who has Designer access.  So, as a Contributor, moving files over with drag and drop using the internet option worked as expected, but I couldn't copy everything over!  And, as anyone who has looked at the files included with the Web format option knows, the .SWF files far outnumber the others!

 After checking Microsoft online technical support and consulting with the internal SharePoint team, my access privileges were modifed from Contributor to Designer so that I can copy all required files into the destination SharePoint site where the link to the training will be pointed. 

Erin Peterson

Hi there,

I am also trying to copy my story.html to SharePoint so I can share the link on an online site so my learners can access this. 

The file won't open from SharePoint. I have downloaded all the files that were published to my desktop, but am not sure how to get the video to play?

Thanks,

Erin

Leslie McKerchie

Hello Erin and welcome to E-Learning Heroes :)

This thread is a bit dated, but we do have many SharePoint users that should be able to chime in and help you here.

One user reached out here and shared some details about SharePoint and mentioned a change, so I'd be sure to check that out and it will also allow you to connect with some additional colleagues with the same setup.