Hyperlink to Documents - Permissions

In general, for links to work, the users must have permission to their path. Sometimes, OneDrive, Dropbox, AmazonS3, or (if you have 360) Review may be useful.

The only source for a useful answer is your IT department.

Thanks for your reply Walt.I'm happy with where employees permissions are - so it's not really an issue my IT department can help with.

It's a question relating to Articulate functionality. I will be publishing through our LMS and the documents hyperlinked will be in our company shared drive where some folders are open to all and some are locked for confidentiality reasons. My question is, if published and accessed via our LMS, do the documents hyperlinked still need to be saved to a folder that all employees can access, or if I save it to my Elearning folder (that only our HR department can access) will the links still work for all users?

If the documents are in SL as web objects, and they are in a folder that only HR can access, only HR can access them.

If they are in SL as a jump to URL/file that you can access, publishing packages them and sends a copy to the LMS, and anybody that can access the course can access all of it, including the documents.*

If they are in SL on the Resources tab as a file that you can access, publishing packages them and sends a copy to the LMS, and anybody that can access the course can access all of it, including the documents.*

*If they are loaded on to OneDrive in an unzipped form, it will strip them off.

UPDATE: The link in SL will always point to the original location, so if you republish make sure they are still there. Republishing causes them to be reloaded.

Thanks Walt, you're a star!

I am using option 2 - jump to URL/file and was unsure whether they were packaged into the published file or pulled from their original location. Thanks for clearing that up :)

Hi all, 

I currently have all the policies linked to my company intranet but as part of on-boarding, the users do not have access to the company intranet until after start date, hence the links will not work. 

Are there any options that we can use to insert a 3-page document on the course?

Any advice would be greatly appreciated.

Hi there, Victoria.  Just to clarify, are you adding that document using the Resources tab or in a hyperlink in your course?  When you publish the course, Storyline will have its own copy of the document in the output, and users should be able to have access to it.

Let me know what you're seeing on your end when testing the output!

Hi Crystal. Thanks for reaching out to my query. We are trying to add the document as a hyperlink to the course, not in the Resources tab as we want to make sure that the learner clicks on the link. 

Do you have any suggestions on how to add to add the document locally in the course and in what format?

Thanks!

I use .pdf, as I think it is the closest thing to a universally accessible format. In the folder where I store my current version of the project, I have a folder for other files. I store the pdfs in there. I use a jump to file/url trigger, and browse for the file. When SL publishes, it picks up that file and packages it in the published folder. Works whether you publish for web, CD, or LMS. The project takes the document with it.

The only caveat is that when you click on it you get a static version of the document that con only be changed by publishing again.

Hi Walt... I think this will work! All I need to do is convert all my documents to PDF and I should be good!

THANKS HEAPS:-)