Freelancers: Which utilities do you use?

I'm starting to re-organize my business life, and figured I'd check in to see which utilities folks are using to make their lives easier.

Right now, I'm using Todoist (which is addictive) and Pancake App (which I mentioned in a previous thread) - I'd also like to consolidate my notes into something like Evernote, but change is...change.

Anything you highly recommend using or trying out?

17 Replies
Jerson  Campos

What type of utilities are you asking about? Time-management, business tools, development tools?

For my time management, accounting, and time-tracking I use Free Agent.  It also does estimates, quotes, and invoices. It also sends an email reminder on mondays (called monday  motivator) that lets you know what bills are coming up, if there are any invoices, and follow up on any quotes.

Ashley Chiasson

@ Jerson I'm interested in any and every utility folks are using to make their work lives easier!

@ Joshua and Dave - I've heard great things about Toggl and Trello, so I'm going to check them out. I've recently invested in Pancake app, so I see myself using that largely for project management. We'll see

Atmika Edward

Ashley Chiasson said:

I'm starting to re-organize my business life, and figured I'd check in to see which utilities folks are using to make their lives easier.

Right now, I'm using Todoist (which is addictive) and Pancake App (which I mentioned in a previous thread) - I'd also like to consolidate my notes into something like Evernote, but change is...change.

 Anything you highly recommend using or trying out?

Hi,

Personally I feel this application sounds to be good for freelancers. This software could be especially useful for those who often work from the home office as then they do not have to send emails to their colleagues saying that they have actually been working at home. Because everything has been recorded in a single application.

But, I find it easier to use Replicon - http://goo.gl/yGF1mm , than some of the other solutions. Have been using for years and it’s worked wonderfully. It tracks time and expenses for multiple projects. It has great usability and clear time spent reports. Project management features are also flexible and also has outstanding functionalities.

Thanks!

Ashley Chiasson

Michael - I've heard a lot of great things about Wunderlist - I'm guilty of keeping most of my notes on mac's notepad : x it's a bad way of doing things, but Todoist has been better for me. I'm still working on streamlining my workflow, but I'm also just in the test run phase of using a lot of these utilities. 

Jackie Van Nice

I love Wunderlist too - for both work and non-work stuff. Use it all the time. I do project management in Redbooth (formerly Teambox) - love its full sync between calendars and app in iPhone, iPad, Mac, and PC. Use Dropbox a lot, too.

I've been using Yatimer for time tracking, but I keep meaning to try something new. I'll take a look at Toggl.

Jeff Kortenbosch

I'm afraid, I'm much like Bruce.

I use Gmail, Google Calendar for the obvious and Word and Excel for quotes, invoices and keeping track of my projects. Mind you, I currently do only a dozen projects a year next to my day job and it's mostly Articulate Studio and Storyline training.

When I'm actually talking to a client I use a notepad and pen (old-school) to make my notes and sketch some examples if need be.

One thing I could not do without is Dropbox. I store everything there so no matter where I am, as long as I got an internet connection I can get to all my files and projects. One thing I've started doing last year is always using full uppercase folder names. I've seen this done by a friend and when I asked why she did that she told me it increased readability... and you know... it's actually true! Scanning your project folders becomes so much easier. Go ahead, give it a try!

Bruce Graham

Agree about DropBox

I actually enjoy the mental discipline (?) of paper and pens sometimes. It is so easy to get caught up in a world of technology, that sitting back on the sofa, pad open, pen in hand forces me to think - forces me to ensure that I have thought something through rather than rely on the "tech".

Ashley Chiasson

When in Face-to-Face meetings, I always take notes using pen and paper, but I find that if those notes don't get transcribed electronically at some point, they're lost in the shuffle - unless of course I remember writing something down previously, in which case I'll go back to my paper-based notes and look.

Joshua Roberts

Ashley Chiasson said:

When in Face-to-Face meetings, I always take notes using pen and paper, but I find that if those notes don't get transcribed electronically at some point, they're lost in the shuffle - unless of course I remember writing something down previously, in which case I'll go back to my paper-based notes and look.


It sounds as though your organisation of written notes is the issue! Taking notes with pen & paper in general or in a notebook has immense benefits to both information retention and deeper understanding of concepts.

Jennifer Mark

I would recommend you to give a try to hours tracking tool from Replicon. The hassle free tool is featured with the cloud based and user friendly interface that makes it an intuitive tool to keep track of my working hours and manage the things in a better manner. Check it out here - http://www.replicon.com/olp/hours-tracking-software.aspx

Sony Raycom

Hey Ashley,

Thanks for sharing your experiences regarding the tools that you use. Though I had been using various apps such as Google Calendar and Basecamp, there had been a need for some great time management software application and that made me switch to Replicon software application. I personally use and would recommend Replicon project time management application which is definitely a great application with the ease of access from anywhere.

I therefore liked Replicon product suite personally as it is pretty simple and at the same time it is much easy to use it as a intergrated product suite.