Forum Discussion
Share Rise courses with Team
When working in Rise, we love the ability to share templates with the team quickly with a single click of a checkbox.
Our best practice is to share every course with our team as well. So far, we have not found a great way to do this without having to manually add each member of the team one at a time and then changing their access.
This also results in a bunch of emails to the team.
Is there a way to share our courses more efficiently/seamlessly, or even by default, that we are missing?
Hi everyone! We are excited to share that we have released Rise 360 Team Folders! You can now create shared team folders in Rise 360 to organize your content and share content with collaborators even faster. We know this has been a popular feature request and we can't wait for you to finally check it out!
Your Rise 360 dashboard will look a little different, but don't worry. You can find all of your content, personal and shared, in the My View section. If you run into any snags or have additional questions about Rise 360 Team Folders, our team is available in this discussion or in a support case.
Hi Erika,
The only option is to manually add each member of the team one at a time to each Rise course.
That is unfortunate. Especially when we have to go back and add a newly hired team member to all of our courses. Thank you for your response, Karl.
I was searching this community to find the same workaround. We continue to add to our team license and have to manually add each new user to every course we've created in order for them to make edits to the existing courses. It's incredibly time consuming for us. I submitted a feature request today after not finding any solutions to this issue and hopefully it's recognized as a much needed feature in Rise!
Thanks for sharing your feedback on this, Erika and Joy. We're tracking requests for a way to share courses and folders with the team easily, and will add you to this request. We'll keep this thread posted for any updates that can help!
You would think that you could have 'groups' (as 'Teams' terminology is already used) and be able to add these 'groups' to a rise course - so 3 groups. - 'collaborators' , 'Admins' and 'Managers' - you put people into groups (or more than one group) and you then simply assign the group to your Rise course. Then when new starters join or people leave, you add/remove them from the group and hey presto they instantly have access to any of the previous Rise modules you have built where that group has permissions - at the moment it is an absolute time sapping exercise to add new people - especially where you have hundreds of modules and the new starter has to be added to EVERY SINGLE ONE in order to carry out maintenance edits - this is where I am at the moment working with a client. The current situation is one of the most ill-thought through piece of coding I have come across.
Hi Lee,
I found this:
Rise 360 Team Folders
Create shared team folders to organize your Rise 360 content, assign permissions, and invite collaborators.
Up next
Source https://articulate.com/support/article/Articulate-360-Feature-Roadmap#rise-360
I would like the inverse- there are some courses I do not want to share with team members as they are outside our department. I removed them as collaborators but they still have access to the courses and can edit them
Hi there, Amy! Thanks for bringing this up!
If you removed your team members from the collaborators tab, they should no longer have access to the course.
Can you tell us more about how you know they still have access? Is it possible you sent a copy of the course to them?
Hi everyone! We are excited to share that we have released Rise 360 Team Folders! You can now create shared team folders in Rise 360 to organize your content and share content with collaborators even faster. We know this has been a popular feature request and we can't wait for you to finally check it out!
Your Rise 360 dashboard will look a little different, but don't worry. You can find all of your content, personal and shared, in the My View section. If you run into any snags or have additional questions about Rise 360 Team Folders, our team is available in this discussion or in a support case.
